Acumens Deposits & Special Orders Management

Acumens Deposits & Special Orders Management is an app designed to enhance the standard prepayment functionality, special order deposits, and improve Accounts Receivable and Payable Reporting within Dynamics Business Central and Dynamics NAV. This extension provides businesses with more flexibility and control over their prepayment processes, ensuring smoother financial operations and better cash flow management.

Key Features:

1. Use Cases for Special Orders:

A special order allows a customer to make specific requests or instructions, often for an item that is not normally stocked, in addition to other unique arrangements. Special orders fall into these broad categorizations:

Non-Stock items: These are items not typically kept in stock, requiring the seller to order from a supplier.

Customizations: These involve items that need to be made to specific requirements like a custom-built piece of furniture.

Special editions: These could be for limited or special edition products.

Special pricing: A special order might involve a request for a lower price than the regular selling price.

The special-order feature tracks the payment of the deposit and utilizes the deposit to offset the amount due after the order is delivered. The processing of the deposit does not require an open sales order in Business Central. It can be linked to a sales quote or remain as an open deposit pending a sales order when the customer order is processed. The deposit can be paid using cash, credit card or electronic transfer.

2. Special Order Reservations:

This feature allows reservation of item quantities for customers in purchase order and transfer order documents. The quantity ordered for a customer cannot be used sold or used to fulfill other customer orders. It enhances calculation of inventory availability that includes quantities reserved for special orders.

3. Special Order Delivery Scheduling

Helps track and manage delivery timelines for orders, ensuring transparency and on-time fulfilment. A customer can prepay for a large quantity of an item and request a phase delivery of the quantity ordered. There is full tracking of the outstanding quantity.

4. Sales Quote Prepayment

This feature allows setting up prepayments at the quote level, enabling businesses to accept deposits for items without affecting inventory. Business Central does not support prepayments for Sales Quotes.

5. Sales Order Prepayment

Allow businesses to set up prepayments at the sales order level rather than the standard line-by-line prepayment. Offers flexible prepayment setup options, including the ability to calculate prepayment amounts by percentage or to define a fixed prepayment amount.

6. Purchase Order Prepayment

Like the Sales Order Prepayment feature, this allows businesses to set up prepayments at the purchase order level. Provides flexible prepayment setup options, ensuring consistency and ease of use across sales and purchase transactions.

7. Purchase Prepayment Request

Enables businesses to use a master list to combine multiple purchase orders for the same vendor and process prepayments in a consolidated manner. This simplifies the prepayment process and reduces administrative overhead.

8. Sales Prepayment Request

Like the Purchase Prepayment request, this feature allows businesses to combine multiple sales orders for the same customer and process prepayments in a consolidated manner. Helps streamline the prepayment process and improve efficiency.

9. Multiple Payment Methods

The app supports e-commerce and point-of-sale payments including ACH. It integrates card-present and card-not-present transactions, ensuring a seamless payment process for both businesses and customers. Multiple payment methods are supported such as EMV and NFC Contactless payments including Apple Pay and Google Pay, and EMV chips & PIN payment.

10. Advanced Accounts Receivable / Payable Reporting

This feature provides advanced reporting options that give businesses better insights into their financial status, helping them make informed decisions and manage their cash flow more effectively.